Area: "Visoko \u0161olstvo"
Competent authority: FRI, MIZS
EZU URL: .nan
Initiative ID: 671
Initiative accepted and completed: '2015-10-21'
Initiative classified in EZU: .nan
Initiative forwarded in response: '2015-10-12'
Initiative published: '2015-10-12'
Initiative submitted: '2015-09-29'
Response from the competent authority: "Response from the Ministry of Education, Science\
  \ and Training:The Ministry of Education, Science and Sport (MEST) fully supports\
  \ the Digital Agenda, which aims to ensure that the Digital Single European Market,\
  \ relying on fast and ultra-fast internet connections and interoperable applications,\
  \ will bring lasting economic and social benefits. The Digital Agenda is one of\
  \ the seven flagship initiatives of the Europe 2020 strategy and aims to define\
  \ the key role that the use of information and communication technologies (ICT)\
  \ will have to play if Europe is to achieve its 2020 goals.   In the field of higher\
  \ education in Slovenia, eHE was launched in 2012 as a record and analytical information\
  \ system for higher education in the Republic of Slovenia, which has so far met\
  \ all essential expectations: - a register of higher education institutions and\
  \ study programmes leading to publicly valid education in Slovenia has been established\
  \ and, as a consequence, a national code list used by higher education institutions,\
  \ the Statistical Office of the Republic of Slovenia (SURS), the Ministry of Labour,\
  \ Family, Social Affairs and Equal Opportunities (MDDSZ); - the register of students\
  \ and graduates has become a central source of information on student status in\
  \ the process of granting rights from public funds. The reporting of student data\
  \ by HEIs to eHEIs is automated via web services, provided that the HEI has the\
  \ appropriate IT support. A single point of entry for enrolment in higher education\
  \ (in Slovene and English) and application for residence via an electronic application\
  \ in eHE has been established. The eHE information system was established for the\
  \ purposes of: - determining the eligibility of students to study and other rights\
  \ financed from public funds; - planning higher education policy and monitoring\
  \ the functioning of higher education; - monitoring the network of higher education\
  \ institutions and the range of study programmes offered; - informing the interested\
  \ public; and - for research and analytical and statistical purposes or for statistical,\
  \ socio-economic and other research in the field of higher education. The eHE information\
  \ system consists of:- a register of higher education institutions, - a register\
  \ of study programmes, - a register of students and graduates, - an electronic application\
  \ for enrolment (http://portal.evs.gov.si/prijava) and a register of applicants\
  \ for enrolment, - an electronic application for residence (http://portal.evs.gov.si/bivanje)\
  \ and a register of applicants for subsidised student residence, - a register of\
  \ providers of higher education (higher education teachers). What data does eHE\
  \ include? Data on higher education institutions and study programmes since the\
  \ introduction of the Law on Higher Education (1994). The register of students and\
  \ graduates includes data on: - higher education students enrolled at Slovenian\
  \ public and private higher education institutions from the academic year 2011/12\
  \ onwards, - graduates from 2012 onwards, - foreign students who come to Slovenia\
  \ for international exchange during their studies and students who have gone abroad\
  \ for international exchange during their studies in Slovenia from the academic\
  \ year 2012/13 onwards. Who all uses eV\u0160? The following groups of users use\
  \ the eV\u0160 data: - Employees of higher education institutions and ministries,\
  \ who access the records of students and graduates registered for enrolment, higher\
  \ education institutions or study programmes. - Institutions granting benefits and\
  \ rights from public funds linked to student status, who access the data in the\
  \ records of students and graduates. - The Statistical Office of the Republic of\
  \ Slovenia - Dormitory offices that process student applications for subsidised\
  \ accommodation - Applicants who fill in the electronic application for enrolment\
  \ or applications for subsidised accommodation via the eHE web portal. The eV\u0160\
  \ already keeps a record of all students studying in Slovenia. The record has already\
  \ become a central source of information on student status in the process of granting\
  \ rights from public funds, as this data is already accessible to institutions that\
  \ verify student status in relation to the benefits and rights it brings to the\
  \ individual (the rights and benefits of student status can be used by a student\
  \ once he or she is enrolled in a study programme, subject to other conditions laid\
  \ down by sectoral regulations). We are talking about health insurance, various\
  \ forms of scholarships, subsidies for transport and accommodation, student work,\
  \ the granting of maintenance and pensions, etc. At the moment, the area of student\
  \ nutrition is also being regulated, and it is expected that in the next year this\
  \ information system will also be connected to the eV\u0160, so that the Student\
  \ Organisation of Slovenia - SOS, which is responsible for the area of subsidised\
  \ student nutrition under the authority of the Ministry of Labour, Family, Social\
  \ Affairs and Equal Opportunities, will also have a direct access to the information\
  \ on the status of the student. This year, more than 50,000 electronic applications\
  \ (enrolment applications and applications for residence) have been completed in\
  \ eV\u0160. About one fifth of all applications have been submitted by users with\
  \ a digital certificate, which is undoubtedly the result of the good promotion of\
  \ the use of digital certificates in cooperation with the Ministry of Public Administration\
  \ (MJU), which together with the administrative units is facilitating the implementation\
  \ of the SIGEN-CA digital certificate application service in secondary schools across\
  \ Slovenia. In the future, we would like to further increase the proportion of enrolment\
  \ and residence applications submitted on the eSchool web portal with a digital\
  \ certificate, as our long-term goal is to have all applicants submit both electronic\
  \ applications exclusively with a digital certificate.Response from the Faculty\
  \ of Computer Science and Informatics:UL FRI responds to the above as follows in\
  \ the remainder of this response.We note that the initiative is a question of the\
  \ informatisation policy at the University of Ljubljana and consequently also at\
  \ UL FRI as one of the 26 members.We welcome and agree with the proposed measure\
  \ of finally establishing a fully digital mode of enrolment, where printing and\
  \ sending would not be necessary. However, the fact is that this is a systemic issue\
  \ and is not entirely and solely the responsibility of the faculties and the University,\
  \ but also and above all the responsibility of the competent ministry. As we are\
  \ a faculty that is far from being a stranger to the field of informatisation and\
  \ we are aware of it and we want to approach students as users of the basic information\
  \ system, we will present the initiative to the competent authorities at the University\
  \ of Ljubljana.We would like to stress that any systemic arrangement in a large\
  \ system such as the University of Ljubljana, especially the establishment of secure\
  \ electronic commerce, which must be in accordance with the legislation in force,\
  \ also requires a large amount of financial investment. We are aware, however, that\
  \ from the perspective of the user, the latter are not important and crucial. The\
  \ key is a usable service that takes as little time as possible and, consequently,\
  \ costs less.With regard to the evidence required by the faculty for enrolment (digital\
  \ exchange of data on systematic examinations between the health care institution\
  \ and the faculty, and proof of student status), the rapporteur explains that technological\
  \ solutions exist in the Republic of Slovenia. However, we should draw attention\
  \ here to the eHE information system in place: the 'Recording and Analysis Information\
  \ System for Higher Education in the Republic of Slovenia'. The latter is in the\
  \ domain of the Ministry of Higher Education, Science and Technology and as such\
  \ is the source of data on:- student status and the exercise of rights deriving\
  \ from this status,- publicly valid education and for the purposes of national statistics\
  \ on higher education, which are maintained by SURS."
Text file: 671.txt
Title: Filling in applications and forms at the higher education institution
URL: https://www.stopbirokraciji.gov.si/pobuda/?st=671
